New Employee Welcome Guide

Welcome to Kentucky State University (KSU)!

We’re excited to have you join the Thorobred family. This guide outlines key milestones and support available during your first 90 days.

First 30 Days – Getting Oriented

Objective: Learn the University’s Mission, Vision and Core Values, meet your team, and complete initial administrative steps.

✅Orientation & Setup

Attend New Employee Orientation: Overview of KSU’s culture, values, and structure.

Human Resources Overview

IT Setup, Email, and Banner Access: To gain access, an IT Access Request Form (provided by HR) is required.

Employee ID Badge: To receive an employee ID badge, an Employee Identification Card Request Form (provided by HR) is required.

Obtain a Parking Decal

Review Your Benefits Package

  • Set up your retirement plan: Make election prior to your 1st compensation
  • Medical, dental, vision, life, and optional benefits: Make elections within your 30-day enrollment window.
  • Contact: Benefits@kysu.eudu  

✅ Department Integration

  • Meet with your supervisor to review:
  • Your role and expectations.
  • Department goals and organizational chart.

✅ Training and Development

  • Complete all required training through KSU’s Learning Management System (LMS). The following courses are mandatory, with additional trainings added as needed for compliance purposes:
    • Active Shooter: Run, Hide, Flight
    • Browser Security Basics
    • Cybersecurity Awareness for employees of Educations Institutions
    • Email and Messaging Safety
    • FERPA: Confidentiality of Records
    • Password Security Basics
    • Protection Against Malware
    • Title IX and Sexual Harassment Prevention

Days 31–60 – “Onward, Upward”

Objective: Begin contributing to your team, deepen relationships, and explore professional development.

✅ Role Development

  • Review your 30-day performance with your supervisor.
  • Discuss goals and expectations for the next 30 days.

✅ HR Check-In

  • Watch for a 30-day check-in email from Human Resources. This may include reminders, feedback opportunities, or quick surveys to ensure you're settling in well.
  • Revisit your benefits elections to ensure they still meet your needs and that all selections have been submitted and processed.
  • Update your personal information, such as emergency contacts or address changes, in the employee self-service portal if needed.
  • Ask questions or request support—this is a great time to raise any early concerns or clarify workplace processes with HR.

Days 61–90 – Thriving at KSU

Objective: Fully integrate into your role, make an impact, and align with long-term goals.

✅ Performance and Development

  • Complete your 90-day performance evaluation with your supervisor. This is an opportunity for two-way feedback and to reflect on your integration into the team. Once completed, submit the evaluation to HR.
  • Discuss your strengths and areas for growth, based on your experience so far. This helps tailor future development and align expectations.
  • Set short- and long-term goals for the next quarter and the year ahead. These goals should align with departmental objectives and your role’s responsibilities.
  • Document your accomplishments from the first 90 days—this helps in performance tracking and annual evaluations.